: We have reduced amount of emails with externals partners by 50 %

  • Number of clients: 6 000
  • team: 15 employees + external partners
  • projects: 15
  • using Freelo since: 7/2016
  • tariff: Freelo Team

Golemos, which operates successful e-shop platform is a fulfilled business dream. It boasts nearly 6,000 clients from small to larger companies from all over the Czech Republic with whom they maintain a very personal and often friendly relationship. After all not only in the massive improvement of the system but also in customer care sees Golemos its future. They focuses on development, educates an internal team and entrepreneurs and cooperates with many recognized e-commerce experts.

A 15-member team of employees together with external consultants and specialists does not lose breath and enthusiasm for a single second. That’s of course transmitted to results of whole company.

„We have people in our team who work almost constantly in day and night and come to me with their own ideas and suggestions“ praises employees managing director Karel Jerabek.

Source: Private archive

We have reduced amount of emails with external partners by 50 %.

Avoiding information noise in a large team is often very complicated. Information will not get to the right person, confusion in emails will cause disillusionment and deadlines easily flow through your fingers. Golemos had similar problems more than a year ago and was looking for a way out of it.

„Fortunately, this problem has been solved very quickly by Freelo and has become a vital channel of communication between us and external partners“ explains Karel Jerabek. „Each team member has access exactly to informations they need for their job. I dare to estimate that the amount of emails in communication with external partners decreased by about 50%“ adds.

Freelo is clear. That is why we chose it.

The final selection of a tool that would simplify the work of the team of programmers, customer service and project-marketing departments in Golemos was preceded by a careful selection. To try and integrate into corporate processes was Karel Jerabek convinced by two things.

Source: Private archive

„I don’t like overcombined tools where you are wondering how to use them and how to find what you need since the very beginning. A: Clarity and intuitiveness was essential for me. B: It is a Czech project and I am very proud of such things.“

We get 30% more work done

In Golemos is a project manager responsible for assignment of tasks across teams because he has the best insight about running project. Plan of individual work is also in his competence. That is why he can recognize any problems very fast. Every team member sees all terms very clearly so he doesn’t need to take notes about it to his own tools or calendars. According to Karel Jerabek it improved efficiency of work by 30% and increased the number of tasks completed in time.

15 active projects
20 users
2.500+ comments on discussions
8/2016 since started to use Freelo

The most useful features

  • Marking and unmarking of colleagues — you will avoid communicating noise, misinformation and you will assign tasks only to those to whom they are meant to.
  • Task-Based Discussion and role of project manager — discussion of entire team and external colleagues on a particular task is in one place and you do not have to look for informations in emails for a long time.
  • Term monitoring — a comprehensive list of terms will allow you to complete more tasks in time and set priorities more easily.
  • Summaries — continuously and retrospectively evaluate workload of your team. Planning of upcoming work and resources will be easier for you.

Source: Private archive

Finally a practical TIP from

Freelo at meetings - if you will mark down notes from meetings directly to Freelo for example to a separate To-Do list “Meetings” you will shorten the time of meeting itself and there will be no need for large enrollment or a summary. All interested colleagues will be familiar with the course of the meeting almost immediately.

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